Organizers of mini-seminars

This information is aimed at the organizers of mini-seminars in 2019. For everything to run as smoothly as possible, it is important that you read this information. Please don’t hesitate to contact us if you have any further questions.

minisem

Application
To apply for organizing a mini-seminar during the Swedish Forum for Human Rights please send an e-mail with a short description of the seminar. Send your e-mail to info@mrdagarna.se, we will then contact you with further information.

 

Prices
Mini-seminar 25 minutes                  3 500 SEK
Included in the price:

  • Marketing of your seminar in the Forums printed program and on the web.
  • Venue equipped with microphones, PA, projector, screen and hearing system.

The Forum does not cover costs for participants travel or lodging expenses.

Time and place
The Swedish Forum for Human Rights 2019 takes Place the 14th-16th of November in LinköpingSpecifics on the stages for the mini-seminars will be available during the year.

Tickets
The Forum is divided into two parts – one requires a ticket and contains the longer programme acts, the other one is free of charge and contains the exhibiton squares and the stages for mini-seminars. Hence, the participants of the mini-seminars do not need a ticket to have access to the mini-seminar stages. They do however need tickets if they want to attend the longer programme acts.

Technology
At the mini-seminars you will have access to basic technology. Additional information on this will be available during 2018.

Marketing
The Forum is a collaborative project, therefore it is important that all organizers provide information about the event through their own channels – to get as much spreading as possible. And don’t forget to attract people to your specific arrangement by marketing it through, for instance, social media and newsletters.

  • All organizers will get a few copies of the printed programme paper sent to them. If you would like extra copies, contact us.
  • If you tweet or post pictures at Instagram during, or on, the Forum, use #mrdagarna.
  • If you send out mails, such as newsletters etc – feel free to refer to our homepage, where the programme paper will be available in PDF.
  • It is important that we, and potential press, have a good way to get in touch with you and the participants of your mini-seminar. Make sure the Secretariat has all your contact information, including cell phone numbers.
  • Notify the Secretariat if you would like to reserve our press room for smaller press conferences, interviews or such.
  • Notify the Secretariat if you switch or add speakers/participants. This enables us to have up-to-date information at our homepage.

Tips on organizing and executing 

  • Keep in mind that you should be aiming at a wider audience – and organize the seminar accordingly.
  • 25 minutes is a short amount of time – adjust the number of participants accordingly.
  • Prepare all participants well ahead on the subjects and issues that will be dealt with.
  • If you are arranging a panel discussion – make sure you have a moderator who can ask the questions, keep track of time etc. Also ensure that this person is well informed on the subject.
  • Avoid lectures. Dialogues, debates and interactive exercises are more fun for the participants to take part in.
  • Try to involve the audience by giving them a chance to ask questions, take a couple of minutes to allow the participants to discuss an issue in pairs, etc. Encourage meetings!
  • If you are using PowerPoint:  arrive in good time to make sure everything works; don’t show big blocks of texts – stick to keywords and pictures; always have a back-up plan in the unlikely event of the technology breaking down.

Accessibility 
To make the Forum as accessible as possible for everyone we ask you to inform all participants of the following:

  • Keep track and don’t exceed your appointed time.
  • Speak clearly and always talk into the microphone to make it possible for wireless transmitting of the sound to a hearing aid.
  • Always repeat the audience questions into the microphone to enable wireless transmitting of the sound to a hearing aid.
  • Read text out loud and describe pictures shown in a PowerPoint, to make sure everyone can follow.
  • Notify the Secretariat if any of your participants who are going to be on stage needs a ramp.
  • Avoid scented perfume, aftershave, deodorant etc. that might cause allergic reactions.

Volunteers
There will be at least two volunteers at each stage who can help you with basic technology. The volunteers will also make sure you don’t exceed your time. To finish you seminar at the appointed time is important, since there is a lot going on at the Forum.

Security
If you think that any of your speakers have additional security needs contact us and we will make a risk assessment along with the ones responsible for security.

If you have any other questions, please contact us at:
info@mrdagarna.se or
+46 72 050 42 52